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 Judicial Assistant- Court Administration

Job Details:

  • Circuit Court
  • Washington County
Deadline: 04/29/2026 04:00 PM

Job Description:

Washington County offers a full compensation package that reflects how much we value our employees. Please take a look at what you can expect to earn during your first year as a full time Employee with Washington County Government:

  • Sixty (60) Paid Personal Hours
  • Eighty (80) Paid Vacation Hours
  • Fourteen (14) Paid Holidays
  • One Hundred & Twenty (120) Paid Sick Hours
  • County and Employee funded Healthcare including Health, Prescription, Dental and Vision Coverage
  • County Paid Employee Assistance Plan
  • County Paid Life Insurance
  • County Paid Accidental Death and Dismemberment Insurance
  • County Paid Short Term Disability Insurance
  • County Paid Long Term Disability Insurance
  • Up to $2,500.00 Annual Tuition Reimbursement Assistance
  • County and Employee funded Defined Pension Plan
    • Vested in just five (5) years.
    • Credit for Prior Active Military Service and Unused Paid Sick Days.
  • An annual salary of $61,152 starting…

If our Judicial Assistant comprehensive compensation package interests you, please continue reading through our job posting to learn more about the position’s duties, responsibilities, perquisites, etc. and apply online today.

JOB TITLE:Judicial Assistant – Court AdministrationGRADE: 11 
DEPARTMENT:Circuit CourtFLSA STATUS:Non-Exempt
REPORTS TO:Court Administrator  
GENERAL DEFINITION OF WORK:

Performs administrative work providing a variety of legal and court operation support activities to the Court Administrator, as well as senior and visiting judges. Ensures that efficient court operations and procedures are implemented and followed for the Court Administration office. Direction is provided by the Court Administrator.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

  1. Works independently under the general supervision of the Court Administrator who gives assignments in broad terms of the objectives desired. Acts as intermediary in maintaining frequent contacts with other members of the local and state judiciary. Reviews and brings to the attention of the Court Administrator those items which require their consideration and action.
  2. Utilizes knowledge of legal terminology and resources to prepare letters, memoranda, reports, data requests, and similar or related material at the direction and satisfaction of the Court Administrator.
  3. Assists the Court Administrator as directed in general court operations, including but not limited to case management and the Differentiated Case Management plan, fiscal administration, purchasing, human resources, security administration, technology, and facilities.
  4. Assists in preparing monthly and annual reports for the Court Administrator for submission to Administrative Office of Courts.
  5. Maintains all files in accordance with the Court and Court Administrator’s requirements. Updates manuals.
  6. Transfers court work product between the Court Administrator’s office, as well as visiting and senior judge’s chambers, and various other departments in the court through MDEC or other means as necessary. Contacts parties, attorneys, judiciary staff at the Administrative Office of the Court, or county administration staff as required by the Court Administrator.
  7. Maintains calendars, including scheduling appointments, coordinating meetings and resources for the Court Administrator. Order supplies for courtroom use. Assists chambers in ordering juror meals. Receives incoming correspondence to the Court Administrator’s office.
  8. Assist with senior and visiting judges, to include but not limited to serving as point of contact, reviewing the court dockets, and preparing documents as needed, and assisting with courtroom technology, including Zoom and Polycom.
  • Works closely with the Assignment office regarding scheduling of cases on the senior

or visiting judge’s docket.

  1. Serves as a backup to assist other court staff as directed by the Court Administrator or Administrative Judge.
  2. Assists with courtroom technology.
  3. Works to accomplish various tasks as assigned by the Court Administrator. Performs related tasks as required.
KNOWLEDGE, SKILLS, AND ABILITIES:
  • Must have an in-depth knowledge of court procedures and full knowledge of the State Judiciary case management system, MDEC.
    • Thorough knowledge of legal drafting and administrative techniques.
    • Ability to take and transcribe dictation.
    • Thorough knowledge of legal terminology, forms, methods, and procedures.
    • Knowledge of the principles, methods and practices utilized in and to perform legal research.
    • Ability to coordinate complex legal requests from various departments, agencies, attorneys, and courthouse staff.
    • Ability to multi-task, organize data, gather information, prepare reports, and maintain office and legal records.
    • Ability to take initiative, to stay organized, and work in a self-motivated, independent manner.
    • Ability to demonstrate consistent attention to detail.
    • Must possess a positive workplace attitude and the ability to establish and maintain a positive working relationship with judges, court administrator, other court staff, attorneys, partner agencies, and the public.
    • Ability to professionally deal with confidential information including but not limited to judicial and court administration records.
    • Familiarity with Microsoft Teams, Microsoft Office including Word and Excel, SharePoint, Zoom for Government, Westlaw online legal research, and Oracle.
    • Ability to operate modern office equipment and all courtroom technology.
    • Required to complete two (2) year Judicial Assistant Core training program through the Maryland Judiciary. Required to complete additional Judiciary mandatory training including but not limited to, sexual harassment, diversity equity and inclusion, customer service, and security trainings as required quarterly and/or annually. Completion of additional elective courses offered through the Judiciary to enhance job knowledge and performance.
EDUCATION AND EXPERIENCE:
  • High school diploma. Associate degree in business administration, paralegal studies, or related field, preferred.
    • Considerable legal office support experience.
    • Equivalent combination of education and experience may be substituted.
    • This position is part of the Court Administrator’s personal and confidential staff. As such, selection is made by the Court Administrator and Administrative Judge and minimum qualifications may vary on an individual basis.
PHYSICAL REQUIREMENTS:

Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. This is sedentary work requiring the exertion of up to 25 pounds of force occasionally, sitting or standing for extended periods of time; the worker is not subject to adverse environmental condition.

SPECIAL REQUIREMENTS:

Possession of a valid driver’s license with ability to maintain.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Revised: 03/2024

Washington County is an Equal Opportunity Employer. Individuals requiring special accommodations or assistance are requested to contact the Human Resources Department at 240-313-2350, Voice or TDD (D/HH use 711) M/F/H/V.

DEADLINE FOR FILING APPLICATIONS WITH HUMAN RESOURCES: April 29, 2026 @ 4:00PM

Ready to get started? Apply for the  Judicial Assistant- Court Administration position now!

Standard Employment Application
Job Information

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Job Application Information

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, genetic or veteran status, sexual orientation, or disability.

INSTRUCTIONS: Applications are only accepted for posted positions. All applicants must provide a complete application for each position.

For more information contact:
WASHINGTON COUNTY GOVERNMENT DEPARTMENT OF HUMAN RESOURCES
100 W. WASHINGTON ST., Room 2300
HAGERSTOWN, MD 21740-4735
Telephone: (240) 313-2350
Fax: (240)-203-6355
Deaf and Hard of Hearing Call 7-1-1 for MD Relay

Applicant Information

General Questions

If you have been employed with Washington County:

Driving Record

Education & Training

If you have a GED:
Colleges Attended
Other Training (including business, trade, military, etc.)

General Information

INSTRUCTIONS: The information listed below must be completed by all applicants. Failure to complete this information truthfully may result in disqualification from consideration for County employment. Affirmative responses to these questions will not automatically exclude you from employment consideration. Applicants may attach additional sheets if necessary:

Employment & Training

Employer 1

Employer 2

Employer 3

Employment References

Each applicant is required to provide 3 references

Pre Employment Statement

PRE-EMPLOYMENT STATEMENT
READ CAREFULLY BEFORE SUBMITTING FORM

I certify that, if employed, I will produce documents to establish that I am legally able to work in the United States. I understand that a final employment offer is contingent upon completion of INS Form I-9 and receipt of acceptable documentation at the time of hire.

In the event that I am provided a conditional offer of employment, I consent to taking an employment physical examination to include an alcohol and drug screen and such future physical examinations as may be lawfully required by the County. I authorize the County to contact my previous employers, if necessary, and obtain employment information from them, and to further investigate the truthfulness of my application, including review of my motor vehicle record and such future periodic review as may be lawfully required by the County.

I certify that answers given herein are true to the best of my knowledge.

I understand further that any false answers or statements or misleading omissions made by me on this application, in any interview for employment, in connection with the above mentioned investigation, or in any physical examination shall be sufficient grounds for my rejection as a candidate for employment or for immediate discharge, if discovered after my hiring.

I AGREE THAT EMPLOYMENT WITH WASHINGTON COUNTY IS AN “AT-WILL” EMPLOYMENT RELATIONSHIP. AT-WILL EMPLOYMENT MEANS THAT EITHER THE EMPLOYER OR THE EMPLOYEE MAY TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME FOR ANY REASON, WITH OR WITHOUT NOTICE, AND WITH OR WITHOUT CAUSE. I ALSO AGREE THAT NO REPRESENTATION BY ANY COUNTY OFFICIAL OR SUPERVISOR AND THAT NO PROVISION OF THE EMPLOYEE HANDBOOK, ANY PERSONNEL REGULATION OR ANY OTHER EMPLOYMENT RELATED PRACTICE OR PROCEDURE, ORAL OR WRITTEN, SHALL BE EFFECTIVE TO CHANGE THE “AT-WILL” NATURE OF EMPLOYMENT WITH WASHINGTON COUNTY.

“UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT, OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE-DETECTOR OR SIMILAR TEST. ANY EMPLOYER WHO VIOLATES THIS PROVISION IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT TO EXCEED $100.”

Affirmative Action & Race Information

APPLICANT DATA RECORD

Applicants are considered for all positions, and employees are treated during employment without regard to race, color, religion, sex, national origin, age, genetic or veteran status, sexual orientation, or disability.

As an employer, we comply with all government regulations and any applicable affirmative action responsibilities.

Solely to help us comply with any applicable government record keeping, reporting and other legal requirements, please fill out the Affirmative Action Survey below. We appreciate your cooperation.

This Affirmative Action Survey data, which you provide voluntarily, will be kept separate and confidential from this Application for Employment.

AFFIRMATIVE ACTION

Government agencies require periodic reports on the sex, ethnicity, disability, and veteran status of applicants. This data is for analysis and affirmative action only.

RACE/ETHNIC IDENTIFICATION (Please check all that apply)

Veteran Identification

Special Employment Notice to Disabled Veterans, Vietnam Era Veterans, and Individuals with Physical or Mental Handicaps

Government contractors are subject to 38 USC 2012 of the Vietnam Era Veterans Readjustment Act of 1974 which requires that they take affirmative action to employ and advance in employment qualified disabled veterans and veterans of the Vietnam Era, and Section 503 of the Rehabilitation Act of 1973, as amended, which requires government contractors to take affirmative action to employ and advance in employment qualified handicapped individuals.

If you are a disabled veteran, or have a physical or mental handicap, you are invited to volunteer this information. This information will be treated as confidential. Failure to provide this information will not jeopardize or adversely affect your consideration for employment.

FMCSA

FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse

I hereby provide consent to Washington County Board of Commissioners to conduct a full query of the FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse ( Clearinghouse) to determine whether drug or alcohol violation information about me exists in the Clearinghouse.

I understand that if the full query conducted by Washington County Board of Commissioners indicates that drug or alcohol violation information about me exists in the Clearinghouse, FMCSA will not disclose that information to Washington County Board of Commissioners without first obtaining additional specific consent from me.

I understand that Washington County Board of Commissioners will conduct annual limited queries as required by FMCSA.

I further understand that if I refuse to provide consent for Washington County Board of Commissioners to conduct a limited query of the Clearinghouse, Washington County Board of Commissioners must prohibit me from performing safety- sensitive functions, including driving a commercial motor vehicle, as required by FMCSA’ s drug and alcohol program regulations.

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