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Office Associate

Job Details:

  • Public Relations & Marketing
  • Washington County
Deadline: 08/19/2025 04:00 PM

Job Description:

Washington County offers a full compensation package that reflects how much we value our employees. Please take a look at what you can expect to earn as an Office Associate during your first year as a full time Employee with Washington County Government:

  • Sixty (60) Paid Personal Hours
  • Eighty (80) Paid Vacation Hours
  • Fourteen (14) Paid Holidays
  • One Hundred & Twenty (120) Paid Sick Hours
  • County and Employee funded Healthcare including Health, Prescription, Dental and Vision Coverage
  • County Paid Employee Assistance Plan
  • County Paid Life Insurance
  • County Paid Accidental Death and Dismemberment Insurance
  • County Paid Short Term Disability Insurance
  • County Paid Long Term Disability Insurance
  • Up to $2,500.00 Annual Tuition Reimbursement Assistance
  • County and Employee funded Defined Pension Plan
    • Vested in just five (5)
    • Credit for Prior Active Military Service and Unused Paid Sick
  • An Annual minimum Salary of $42.702.00 .

 

If our Office Associate comprehensive compensation package interests you, please continue reading through our job posting to learn more about the position’s duties, responsibilities, prerequisites, etc. and apply online today.

JOB TITLE: Office Associate GRADE 6
DEPARTMENT: Public Relations & Marketing FLSA STATUS: Non-Exempt
REPORTS TO: Director of Public Relations & Marketing

GENERAL DEFINITION OF WORK:

Performs intermediate clerical work providing administrative support which requires above average experience and/or training in typing, filing and operating various types of office equipment. Direction may be provided by the director.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

  1. Assists with the coordination of the daily activities of the department.
  2. Maintains files of correspondence, forms, reports, etc.
  3. Receives and delivers office communications, mail, packages, on established or special assignment.
  4. Serves in capacity as receptionist, information clerk, switchboard operator, etc.
  5. Receives receipts and accounts for various payments.
  6. Orders and maintains departmental supplies.
  7. Track vehicle mileage and maintenance for vehicles assigned to the department.
  8. Act as recording clerk for department when needed by taking and transcribing meeting minutes, sending and receiving meeting notices, maintaining, and recording meeting attendance, developing ARFs, etc.
  9. Maintain adequate office supplies and inventory as well as the maintenance of departmental office equipment.
  10. Monitor and respond to emails submitted to the general email account for the department
  11. Assists with completing P-card statements for the department. Receives, receipts and accounts for various payments.
  12. Assist Director with tracking line-item budget.
  13. Act as the departments primary first point of contact by greeting and directing guests and visitors.
  14. Answer, handle and/or direct incoming calls to the main Public Relations & Marketing line and respond to voicemails by coordinating with the Public Relations & Marketing staff.
  15. Assist the Public Relations & Marketing staff with projects as needed.
  16. Performs related tasks as required.

KNOWLEDGE, SKILLS AND ABILITIES:

  1. Ability to maintain the confidentiality associated with personnel
  2. Excellent organization and interpersonal skills, including the ability to deal with the public and county employees in a friendly and professional manner.
  3. Ability to perform multiple tasks and projects independently without supervision.
  4. Ability to remain calm under pressure and maintain neutrality in controversial situations.
  5. General knowledge of proper business English and spelling.
  6. Ability to understand and follow oral and written instructions.
  7. Ability to establish and maintain effective working relationships with associates and the general public.
  8. General knowledge of standard office practices, procedures, equipment & office assistance techniques both orally and in writing.
  9. Knowledge of Microsoft Suite such as Word, PowerPoint, Excel, Planner and SharePoint

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school and considerable office experience or an advanced secretarial training certificate/degree preferred.

PHYSICAL REQUIREMENTS:

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires reaching, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

SPECIAL REQUIREMENTS:

Possession of an appropriate valid driver’s license.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. Revised:

 

Washington County is an Equal Opportunity Employer. Individuals requiring special accommodations or assistance are requested to contact the Human Resources Department at 240-313-2350, Voice or TDD (D/HH use 711) M/F/H/V.

DEADLINE FOR FILING APPLICATIONS WITH HUMAN RESOURCES:

Tuesday, August 19th, 2025 @ 4:00pm

Ready to get started? Apply for the Office Associate position now!

Standard Employment Application
Job Information

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Job Application Information

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, genetic or veteran status, sexual orientation, or disability.

INSTRUCTIONS: Applications are only accepted for posted positions. All applicants must provide a complete application for each position.

For more information contact:
WASHINGTON COUNTY GOVERNMENT DEPARTMENT OF HUMAN RESOURCES
100 W. WASHINGTON ST., Room 2300
HAGERSTOWN, MD 21740-4735
Telephone: (240) 313-2350
Fax: (240)-203-6355
Deaf and Hard of Hearing Call 7-1-1 for MD Relay

Applicant Information

General Questions

If you have been employed with Washington County:

Driving Record

Education & Training

If you have a GED:
Colleges Attended
Other Training (including business, trade, military, etc.)

General Information

INSTRUCTIONS: The information listed below must be completed by all applicants. Failure to complete this information truthfully may result in disqualification from consideration for County employment. Affirmative responses to these questions will not automatically exclude you from employment consideration. Applicants may attach additional sheets if necessary:

Employment & Training

Employer 1

Employer 2

Employer 3

Employment References

Each applicant is required to provide 3 references

Pre Employment Statement

PRE-EMPLOYMENT STATEMENT
READ CAREFULLY BEFORE SUBMITTING FORM

I certify that, if employed, I will produce documents to establish that I am legally able to work in the United States. I understand that a final employment offer is contingent upon completion of INS Form I-9 and receipt of acceptable documentation at the time of hire.

In the event that I am provided a conditional offer of employment, I consent to taking an employment physical examination to include an alcohol and drug screen and such future physical examinations as may be lawfully required by the County. I authorize the County to contact my previous employers, if necessary, and obtain employment information from them, and to further investigate the truthfulness of my application, including review of my motor vehicle record and such future periodic review as may be lawfully required by the County.

I certify that answers given herein are true to the best of my knowledge.

I understand further that any false answers or statements or misleading omissions made by me on this application, in any interview for employment, in connection with the above mentioned investigation, or in any physical examination shall be sufficient grounds for my rejection as a candidate for employment or for immediate discharge, if discovered after my hiring.

I AGREE THAT EMPLOYMENT WITH WASHINGTON COUNTY IS AN “AT-WILL” EMPLOYMENT RELATIONSHIP. AT-WILL EMPLOYMENT MEANS THAT EITHER THE EMPLOYER OR THE EMPLOYEE MAY TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME FOR ANY REASON, WITH OR WITHOUT NOTICE, AND WITH OR WITHOUT CAUSE. I ALSO AGREE THAT NO REPRESENTATION BY ANY COUNTY OFFICIAL OR SUPERVISOR AND THAT NO PROVISION OF THE EMPLOYEE HANDBOOK, ANY PERSONNEL REGULATION OR ANY OTHER EMPLOYMENT RELATED PRACTICE OR PROCEDURE, ORAL OR WRITTEN, SHALL BE EFFECTIVE TO CHANGE THE “AT-WILL” NATURE OF EMPLOYMENT WITH WASHINGTON COUNTY.

“UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT, OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE-DETECTOR OR SIMILAR TEST. ANY EMPLOYER WHO VIOLATES THIS PROVISION IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT TO EXCEED $100.”

Affirmative Action & Race Information

APPLICANT DATA RECORD

Applicants are considered for all positions, and employees are treated during employment without regard to race, color, religion, sex, national origin, age, genetic or veteran status, sexual orientation, or disability.

As an employer, we comply with all government regulations and any applicable affirmative action responsibilities.

Solely to help us comply with any applicable government record keeping, reporting and other legal requirements, please fill out the Affirmative Action Survey below. We appreciate your cooperation.

This Affirmative Action Survey data, which you provide voluntarily, will be kept separate and confidential from this Application for Employment.

AFFIRMATIVE ACTION

Government agencies require periodic reports on the sex, ethnicity, disability, and veteran status of applicants. This data is for analysis and affirmative action only.

RACE/ETHNIC IDENTIFICATION (Please check all that apply)

Veteran Identification

Special Employment Notice to Disabled Veterans, Vietnam Era Veterans, and Individuals with Physical or Mental Handicaps

Government contractors are subject to 38 USC 2012 of the Vietnam Era Veterans Readjustment Act of 1974 which requires that they take affirmative action to employ and advance in employment qualified disabled veterans and veterans of the Vietnam Era, and Section 503 of the Rehabilitation Act of 1973, as amended, which requires government contractors to take affirmative action to employ and advance in employment qualified handicapped individuals.

If you are a disabled veteran, or have a physical or mental handicap, you are invited to volunteer this information. This information will be treated as confidential. Failure to provide this information will not jeopardize or adversely affect your consideration for employment.

FMCSA

FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse

I hereby provide consent to Washington County Board of Commissioners to conduct a full query of the FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse ( Clearinghouse) to determine whether drug or alcohol violation information about me exists in the Clearinghouse.

I understand that if the full query conducted by Washington County Board of Commissioners indicates that drug or alcohol violation information about me exists in the Clearinghouse, FMCSA will not disclose that information to Washington County Board of Commissioners without first obtaining additional specific consent from me.

I understand that Washington County Board of Commissioners will conduct annual limited queries as required by FMCSA.

I further understand that if I refuse to provide consent for Washington County Board of Commissioners to conduct a limited query of the Clearinghouse, Washington County Board of Commissioners must prohibit me from performing safety- sensitive functions, including driving a commercial motor vehicle, as required by FMCSA’ s drug and alcohol program regulations.

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