On August 3, 2009, the Department of Planning and the Department of Land
Development Engineering will begin to process land development plans for
review and approval under a new Plan Approval Process. The Washington County
Planning Department will be the only submission point for all new project
submittals. All plans will be submitted as a pre-packaged submission prepared
by the applicant. The Planning Department will screen the submission and
distribute each of the reviewing Agency packages. Incomplete submittals
will be returned to the applicant and will not be distributed. All revised
submissions must be processed through the Planning Department as a prepackaged
submittal.
In addition, as of August 3, 2009, plan review fees will be collected
by the Planning Department for the Washington County Soil Conservation District,
the Department of Land Development Engineering and Planning Department at
the time of project submittal. The goal is to have all county fees paid
at the time of submission. Applicant shall submit a completed fee summary
with fee payment at the first submittal. In addition, each agency package
shall include a fee calculation worksheet. Fees will be paid with one check
made out to the Washington County Treasurer’s Office. Additional fees may
be assessed at a later date and must be paid prior to originals being signed
The new process will allow for concurrent agency reviews. There will also
be an opportunity for reviewing agency coordination through the formation
of the Development Advisory Committee (DAC) for most plan submissions. Plan
submissions that will be reviewed by the DAC include:
The DAC will review initial plan submissions within 4 weeks of receiving
the submission from the Department of Planning. DAC meetings will be held
once a week to discuss review comments and to allow applicants of plan submittals
to meet with all agencies at one time.
Plan
Approval Process |
Summary of Step
Actions |
Step 1 |
Submit Prepackaged Plan Submission to Planning
Department |
- Applicant assembles agency submittal package
- Completed Agency Transmittal required
- Completed Fee Summary Sheet and fee payment
- Completed Agency Fee Calculation Sheet
- Completed Agency Checklist
|
Step 2 |
Planning Department Screens Submittal and
Distributes to All Agencies |
- Planning Department schedules DAC meeting (4 weeks after submission
distributed)
- Incomplete submissions returned to applicant
|
Step 3 |
DAC Meeting Held |
- DAC agency reviews for certain plan types
- DAC agency comments due to Planning Department 1 week after DAC meeting
- DAC meetings scheduled every week
- If preliminary consultation plan, applicant invited to DAC meeting
|
Step 4 |
Plan Review Comments Forwarded to Consultant
from Dept. of Planning |
- Preliminary consultation plan submitted to Planning Commission for
review
- All other plans, comments forwarded to Applicant
|
Step 5 |
Applicants May Request to Meet with DAC
at Future Meeting |
- Applicant must call Department of Planning 1 week before next DAC
meeting to get on next DAC meeting agenda
- Meeting requests only for plans that have been previously reviewed
in a DAC meeting
|
Step 6 |
Design Professional Responds to Agency
Comments |
- Agencies can be contacted directly for comment clarification and discussion
- No individual agency submissions
|
Step 7 |
Applicant Resubmits Plans to Planning Department |
- All resubmittals must go through Planning Department
- All resubmittals must be prepackaged by applicant
- Resubmittals shall address ALL agency comments
- Completed Agency Transmittal required
- Completed Agency Checklist (if required by agency)
- Applicant to include redlined plans in all agency packages
- Resubmittal copies for ALL reviewing agencies
|
Step 8 |
Planning Department Distributes Resubmittals
to All Approving Agencies |
- All resubmitted plans to be reviewed must be distributed by the Planning
Department
- Copies distributed to ALL reviewing agencies
|
Step 9 |
Approving Agencies Review Plans and Provide
Comments |
- Agency has 30 days to submit comments back to Planning Department
- All comments sent directly to applicant and Planning Department
- Planning Department compiles comments and forwards to applicant
|
Step 10 |
Resubmittal Approved or Revision Required |
- Agency approvals entered into computer tracking system
- Approved plans scheduled for Planning Commission Review
|
Step 11 |
Planning Commission Review |
- Planning Commission reviews plan
- Originals requested for approved plans
- Revisions requested for rejected plans
- Revisions requested for approved plans
- Staff approval
|
Step 12 |
Fees Reconciled and Originals Submitted |
- Originals signed by signing agencies
- Approval agency inputs fees due under “lock holds and notices”
- Planning Department will not sign originals until all fees are paid
|
Step 13 |
End of Plan Review Process for Activity
Submitted |
|
